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Project Management with Microsoft Project


Project Management with Microsoft Project



Duration: 2 Days



Course Description:

This comprehensive course is designed to equip participants with the essential skills and knowledge required to proficiently manage projects using Microsoft Project software. Through a combination of theoretical concepts and hands-on practical exercises, participants will learn how to effectively plan, schedule, track, and manage projects of varying complexities using Microsoft Project. The course will cover fundamental project management principles as well as advanced techniques to optimize project performance and achieve successful outcomes.



Course Overview:

  • Create a Work Breakdown Structure (WBS)

  • Identify Task Types & Relationships

  • Define Resources within Project

  • Make Work Package Estimates

  • Create an Initial Schedule

  • Create a Resource Levelled Schedule

  • Create Projects from templates, Excel files

  • Create Global templates

  • Create formulas and graphical indicators

  • The steps to record a macro

  • Format Output and Print Reports

  • Integrate Multiple Projects

  • Set up a Project with a Calendar, start date, and scheduling method

  • Understand Manually Schedule vs. Auto Schedule

  • Manage multiple projects

  • Be able to create a master project list with shared resources



Course Outline:


Introduction to Project Management

  • Understanding the project lifecycle

  • Key project management concepts and methodologies

  • Overview of Microsoft Project and its role in project management



Getting Started with Microsoft Project

  • Navigating the Microsoft Project interface

  • Creating a new project file

  • Setting up project properties and options



Planning and Defining Project Scope

  • Defining project objectives, deliverables, and scope

  • Creating a Work Breakdown Structure (WBS)

  • Organizing tasks and subtasks in Microsoft Project



Developing a Project Schedule

  • Estimating task durations and dependencies

  • Creating task dependencies and relationships

  • Applying scheduling constraints and deadlines



Resource Management

  • Defining project resources (human, material, and equipment)

  • Assigning resources to tasks

  • Resource levelling and resolving resource conflicts



Tracking and Monitoring Progress

  • Setting project baselines

  • Tracking progress using Microsoft Project

  • Updating task status and managing changes

  • Analysing project variances and deviations



Advanced Scheduling Techniques

  • Utilizing advanced scheduling features

  • Applying different types of constraints and deadlines

  • Using task calendars and customizing project calendars



Managing Multiple Projects

  • Working with master projects and subprojects

  • Consolidating project data and resources

  • Resolving conflicts and dependencies across multiple projects


Customizing Views and Reports

  • Customizing Gantt charts, tables, and views

  • Creating custom reports and dashboards

  • Exporting project data to other formats (e.g., Excel, PDF)


Collaboration and Communication

  • Sharing project information and collaborating with team members

  • Integrating Microsoft Project with other Microsoft Office applications

  • Communicating project status and updates effectively


Project Closure and Lessons Learned

  • Closing out projects in Microsoft Project

  • Conducting project post-mortems and lessons learned sessions

  • Archiving project data and documentation for future reference



Course Prerequisites

To ensure that you gain the maximum benefit from the Microsoft Project 2021 course, we recommend that you have the following minimum prerequisites:

  • Basic understanding of project management concepts.

  • Familiarity with using personal computers, mouse, and keyboard.

  • Ability to navigate the Windows operating system, including basic file management and browsing.

  • Fundamental knowledge of Microsoft Office applications, particularly Excel, as it will help understand certain data management concepts within Microsoft Project.

  • An interest in learning how to use Microsoft Project to manage projects effectively.


Please note that these prerequisites are aimed at providing a baseline for the training and are not intended to be barriers to entry. This course is designed to be accessible to those who are new to project management software, as well as those with some experience looking to enhance their skills.



Target Audience for Microsoft Project 

This course is designed for individuals seeking comprehensive project management software skills.

  • Project Managers and Coordinators

  • Team Leads and Supervisors

  • Business Analysts

  • PMO Specialists

  • Project Schedulers and Planners

  • Project Consultants

  • Construction Managers

  • IT Project Managers

  • Program Managers

  • Resource Managers

  • Product Managers

  • Engineers and Architects managing projects

  • Professionals involved in project procurement or contract management

  • Individuals seeking to learn advanced project management tools for career growth

  • Professionals aiming to transition into project management roles

  • Project team members who need to understand Microsoft Project for collaboration

  • Quality Assurance Specialists involved in project tracking




By the end of this course, participants will have developed a comprehensive understanding of project management principles and gained proficiency in using Microsoft Project to effectively plan, execute, and manage projects. Whether you are a beginner or an experienced project manager, this course will provide you with the necessary tools and techniques to successfully manage projects of any size and complexity using Microsoft Project.

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